Modern Workplace

Last Updated: 2025-01-16

Microsoft 365 is market leader but few companies harness it's full potential.

Service Description

Collaboration governance is how you manage users' access to resources, compliance with your business standards, and ensure the security of your data.​

At Addovation, we empower our employees to collaborate both internally and externally – across a lot of different tools and services. The productivity is thriving, but we also seen some issues along the way.​

Addovation has been growing as a company and understands these challenges – as we’ve come across and solved these issues.​

This offering is based on our own experience on building a foundation for a healthy and compliant collaboration – both with internal and external stakeholders.

Challenges we help you overcome

Format

  • Lots of tools spread over different vendors and services.
  • The information is no longer limited in format like an individual document or spread sheet – information is stored as whiteboards, action lists, projects etc. This creates an eco-system which inspires creativity – but can create headaches finding, archiving and even removing the information.

Sharing

  • Information is easy to share. Gone are the limitations of shared folders on G:, USB-drives and so on – sharing today is done within the tools and services being used. The challenge is to keep track on what is being shared, and to whom.

Lifecycle

  • Some share information under a certain project, but afterwards, the sharing should be removed and the information archived or deleted.

Users preferred tool

  • User tend to use the tools they are familiar with, or those that inspire creativity and fulfils requirements.
  • We’ve seen internally that even though a certain product or tool is the defined one (eg IFS Document Management), users tend to slide to other, more user friendly alternatives.

Our offering

Insight Solutions Knowledge
Analysis and governance recommendation. Process automation, apps and internal- and external portals. Training and work shops. Coaching and change management.

Our approach

1. Your vision of collaboration​

  • Let us assist you setting the correct vision and expectations on how you want to collaborate within your organization.

2. Setting the scope​

  • Understand the scope for collaboration and tools/services in scope.

3. Establish the framework​

Create a template based on the scope and vision.

  • Collaboration.
  • Access setup.
  • Data classification.

4. Define and educate​

Specify how it affects your collaboration compared to today and educate your employees.

  • What and why.

5. Implement

  • Implement any changes according to defined framework/policy.

6. Govern

  • Monthly governance service where we follow up usage, security and audit logs, along with any recommended actions.
  • Setting the foundation for compliance.