Addovation Share for Teams

Last Updated: 2026-09-09

Modern workplace is here to stay and offers a whole new world for productivity and collaboration. Employees expect to work securely from anywhere and on any device which is great! However, this imposes new challenges in terms of keeping relevant information attached to your important business objects and up to date with ease. With Addovation, we bridge the gap between IFS Cloud and Microsoft Teams allowing you to connect channels to specific business objects in the ERP; this can be customers, projects as well as business opportunities. Any logical unit is supported!

What you get!

  • Easy access documents attached to business objects from within Microsoft Teams.
  • A solution that adheres to your document management rights and access policies.
  • A way of streamlining your document handling processes without losing flexibility.

Demo - Connecting Teams channels to business objects
Demo - Check in files from Teams

Key benefits

  • Supports one or several business objects.
  • Check out- / check in from Teams.
  • View checked out documents.
  • Create new revisions of documents.
  • Access company templates.
  • Share document from IFS Cloud directly to external recipients.
    • Set password, expiration etc.
  • Create PDF of Word documents.
    • Create several PDFs and merge in one single operation.
  • Create view copies upon check in.

Empower Microsoft Teams with Addovation!

Required competencies

  • Microsoft Azure knowledge.
  • Microsoft Intune and Teams management.
  • IFS Document Management.
  • IFS Lifecycle Experience.

Technical documentation

Downloads

Release Notes

Release date Version Comment
2026-09-09 1.3.4 Browse option to select multiple files and folders from File Explorer for check-in
Bulk check-in of files/folders from OneDrive
Validation checks for new document revisions
Moved 'channel configs' from channel desc field into a seperate config file
Added support for the Teams app in the Default/General channel
Load document details when creating a new revision during OneDrive document re-check-in
Removed the document number and the "Copy of" prefix from downloaded templates
"Restricted Access" flag is now considered for Classes
Removed 'IFS last action' and added 'OneDrive modified information' to the 'working documents' tab
"Download to Local" option to download templates to the local PC
UI improvements
Other improvements and fixes
2026-06-25 1.3.3 Improved support for large files in documents and templates
Automatic version checking to avoid caching issues
Notification on unsupported channels - Shared Channels and Default Channels
Enhanced search of OneDrive Documents, to search within folders/subfolders
Improved the file type filter to filter files by type
Performance improvements in IFS document search
UI improvements
Other improvements and fixes
2026-06-10 1.3.2 Templates support
Folder navigation in both the Channel app and General app
Batch processing of documents with multi-select for OneDrive/Channel documents
Clear indication to user when in channel app, on where and what information is shown
Collapse/expand support for the left navigation bar
Last Action and Class Format in Working Documents
Improved Advanced Object Search
Extended "Delete from OneDrive" support for efficient document management experience
Improved performance
Improved UI
2026-05-21 1.3.1 Simplify check-in flow (check-in existing/check-in new/check-in newrev)
Improved object connection handling user experience during check-in process
Simplify and recorder menu items
Rename and add tooltips for main tabs for improved clarity
Improved document details window
Icons to identify status in Working documents tabs
Channel - Show documents inside OneDrive folders
Improved login and token handling
Performance improvements
UI improvements
Other improvements and fixes
2026-05-07 1.3.0 New General App for teams
Logout functionality
Channel - Configuration window for managing object connections
Configuration window for showing detailed information about app, user & IFS environment
New link for documentation
Navigate back during check-in process
Card view & List view for working documents
Search in working documents
Channel - Show message when no object connection defined
New icons for different manifests (Dev/QA, Demo, Test, Prod)
Icon improvements for showing filetype and status
New demo environment for teams
Dynamic filetype handling from IFS
Authentication and token handling improvements
Show "I'm Involved" documents by default
Improved document search for check-in newrev
Merge config api and service api into one service
New hosting apps/services for QA/Demo/Test/Prod
Proper automated pipelines and releases
Automated manifest generation during pipelines
"Open IFS Cloud" option directly into IFS document revision
Added undo check-out
Performance improvements
UI improvements
Other improvements and fixes
2026-03-03 Production 1.2.51 Enhancements & Improvements
Overall Improvements:
Updated Navigation Menu to clearly separate document sections.
Error messages are now displayed as toast notifications for better user experience.
Improved handling of token expiration to prevent workflow interruptions
Working Documents:
Added a No Records image when the Working Documents list is empty.
Introduced an option to delete documents from Working Documents.
All Documents:
Document detail view now displays the same information structure as Working Documents.
Check-Out option restricted for documents in Release state (Standard Projections).
Check-in New:
Improved document loading performance.
Added Standard Projection support for Advanced Object Connection
Fixed issue where formats were not displayed in the Class-Format column when searching for document revision (Standard Projection).
Bug Fixes
Filters are now displayed correctly even when no content is available in View Access.
Resolved error occurring during Check-Out/Download from All Documents (TEST Environment).
Fixed issue preventing document viewing in IFS (TEST Environment).
2026-03-03 Preview 1.2.55 Enhancements & Improvements
Overall Improvements:
Updated Navigation Menu to clearly separate document sections.
Error messages are now displayed as toast notifications for better user experience.
Improved handling of token expiration to prevent workflow interruptions
Working Documents:
Added a No Records image when the Working Documents list is empty.
Introduced an option to delete documents from Working Documents.
All Documents:
Document detail view now displays the same information structure as Working Documents.
Check-Out option restricted for documents in Release state (Standard Projections).
Check-in New:
Improved document loading performance.
Added Standard Projection support for Advanced Object Connection
Fixed issue where formats were not displayed in the Class-Format column when searching for document revision (Standard Projection).
Bug Fixes
Filters are now displayed correctly even when no content is available in View Access.
Resolved error occurring during Check-Out/Download from All Documents (TEST Environment).
Fixed issue preventing document viewing in IFS (TEST Environment).
2026-01-16 Production 1.2.45 Enhancements & Improvements
Security – Enhanced user sign-in with SSO authentication and Improved session handling using refresh tokens.
Working Documents – Enhanced the Working Documents card view to display the document owner and last modified information.
Working Documents – Enabled Create View Copy and Upload View Copy options when checking in existing documents.
All Documents – Added a confirmation message when downloading or checking out a document that already exists in Working Documents.
All Documents – Reduced the display duration of the successful Check-out toast message.
Check-In New – Introduced combo boxes for Class and Format selection to standardize across Addovation Share products and Improved the view copy UI to maximize available screen space.
Check-in New – Renamed Upload to Check-In, and Check-In to Check-in New to ensure UI consistency.
Check-In New Revision - Enhanced view copy UI to better utilize available screen space.
Configuration – Enabled users to view connected objects in Channel Configuration.
UI Enhancements – Improved the landing page UI with rounded corners for accordions and their content. Standardized background colors for a refreshed look.
Bug Fixes
Applied a default file name when the file name becomes empty after special character handling.
Added a warning message when attempting to delete a OneDrive document that is open or locked.
2026-01-16 Preview 1.2.45 Enhancements & Improvements
Working Documents – Updated the Last Modified date to align with OneDrive file representation.
Working Documents – Enabled Create View Copy and Upload View Copy options when check-in existing documents.
All Documents – Reduced the display duration of the successful Check-out toast message.
Check-in New – Renamed Upload to Check-In, and Check-In to Check-in New to ensure UI consistency.
Configuration – Enabled users to view connected objects in Channel Configuration.
Bug Fixes
Applied a default file name when the file name becomes empty after special character handling.
Added a warning message when attempting to delete a OneDrive document that is open or locked.
2026-01-09 Preview 1.2.44 Enhancements & Improvements
Security – Enhanced user sign-in with SSO authentication and Improved session handling using refresh tokens.
Working Documents – Enhanced the Working Documents card view to display the document owner and last modified information.
All Documents – Added a confirmation message when downloading or checking out a document that already exists in Working Documents.
Check-In New – Introduced combo boxes for Class and Format selection to standardize across Addovation Share products and Improved the copy view UI to maximize available screen space.
Check-In New Revision - Enhanced the copy view UI to better utilize available screen space.
UI Enhancements – Improved the landing page UI with rounded corners for accordions and their content. Standardized background colors for a refreshed look.
2025-12-17 Production 1.2.43 Enhancements & Improvements
Security – Enabled end-user authentication for accessing IFS
Working Documents - Introduced Working Documents to help users manage downloaded and checked-out documents, enabling View, Edit, and Check-In operations for IFS documents
Search Documents - Improved document search using IFS standard projections, with added support for file format filtering and view access filtering
Check in New - Limited to Microsoft Teams channel files, with checked-out and downloaded documents moved to Working Documents
2025-12-17 Preview 1.2.43 Enhancements & Improvements
Working Documents - Performance Improvements for Working Documents
Working Documents - Standardized the Document Details panel to align with other Addovation Share products
All Documents - Document Search Using Standard Projections (Customers can activate this option via a simple configuration setting)
Improved Error Handling and User Feedback
A notification is shown directing users to use the Channel App when opened from the General Channel or General tab

Bug Fixes
Enhanced the user login prompt displayed when authentication tokens expire
Added missing toast notifications for Deleting OneDrive documents during check-in and Document check-out actions
Check In New - Improved Dark Theme compatibility for the Class / Format selection panel
Check In Exiting - Resolved an issue where the Check-In Existing button was not functioning when View Copy was mandatory during Check-In New Revision
All Documents - Fixed an issue where IFS documents failed to load for certain object connections when using custom projections
2025-12-03 Preview 1.2.42 Enhancements & Improvements
Check-In Existing - Improved Check-in Existing Flow
Check-In Existing - Warning Notification for Cross-User Checkout
Check-In New - Dark Theme Compatibility Improvements
Check-In New - Optimized the Recently Used Objects Frame Size Handling

Bug Fixes
Working Documents - Fixed Crash When Cancelling checkInNewRevision Process
Working Documents - Fixed Open IFS Cloud Not Working in Working Documents
Working Documents - Fixed Missing Owner in Document Details Window (Absolute Test)
Check-In Existing - Fixed Missing Notification Toast on Check-In Existing with Delete OneDrive Original
Check-In Existing - Error Handling for Special Characters During Check-In Existing
Check-In New - Fixed Timeout Error in Check-In New Window
Other fixes and improvements
2025-11-19 Preview 1.2.41 New Features and Enhancements
Working Documents - Implemented the Working Documents concept to simplify the document handling
Working Documents - New user-friendly Card View Layout
Working Documents - Check-In Existing support added
Security - IFS End-User Login Support Introduced
Check-In New - Migrated to Standard Projections (excluding Object Connection Advanced Search)
Check-In New Revision - Migrated to Standard Projections
2023-08-30 1.0 First release to market