Addovation Share for Teams

Last Updated: 2025-12-26

Modern workplace is here to stay and offers a whole new world for productivity and collaboration. Employees expect to work securely from anywhere and on any device which is great! However, this imposes new challenges in terms of keeping relevant information attached to your important business objects and up to date with ease. With Addovation, we bridge the gap between IFS Cloud and Microsoft Teams allowing you to connect channels to specific business objects in the ERP; this can be customers, projects as well as business opportunities. Any logical unit is supported!

What you get!

  • Easy access documents attached to business objects from within Microsoft Teams.
  • A solution that adheres to your document management rights and access policies.
  • A way of streamlining your document handling processes without losing flexibility.

Demo - Connecting Teams channels to business objects
Demo - Check in files from Teams

Key benefits

  • Supports one or several business objects.
  • Check out- / check in from Teams.
  • View checked out documents.
  • Create new revisions of documents.
  • Access company templates.
  • Share document from IFS Cloud directly to external recipients.
    • Set password, expiration etc.
  • Create PDF of Word documents.
    • Create several PDFs and merge in one single operation.
  • Create view copies upon check in.

Empower Microsoft Teams with Addovation!

Required competencies

  • Microsoft Azure knowledge.
  • Microsoft Intune and Teams management.
  • IFS Document Management.
  • IFS Lifecycle Experience.

Technical documentation

Downloads

Release notes

Release date Version Comment
2026-01-16 Production 1.2.45 Enhancements & Improvements
Security – Enhanced user sign-in with SSO authentication and Improved session handling using refresh tokens.
Working Documents – Enhanced the Working Documents card view to display the document owner and last modified information.
Working Documents – Enabled Create View Copy and Upload View Copy options when checking in existing documents.
All Documents – Added a confirmation message when downloading or checking out a document that already exists in Working Documents.
All Documents – Reduced the display duration of the successful Check-out toast message.
Check-In New – Introduced combo boxes for Class and Format selection to standardize across Addovation Share products and Improved the view copy UI to maximize available screen space.
Check-in New – Renamed Upload to Check-In, and Check-In to Check-in New to ensure UI consistency.
Check-In New Revision - Enhanced view copy UI to better utilize available screen space.
Configuration – Enabled users to view connected objects in Channel Configuration.
UI Enhancements – Improved the landing page UI with rounded corners for accordions and their content. Standardized background colors for a refreshed look.
Bug Fixes
Applied a default file name when the file name becomes empty after special character handling.
Added a warning message when attempting to delete a OneDrive document that is open or locked.
2026-01-16 Preview 1.2.45 Enhancements & Improvements
Working Documents – Updated the Last Modified date to align with OneDrive file representation.
Working Documents – Enabled Create View Copy and Upload View Copy options when check-in existing documents.
All Documents – Reduced the display duration of the successful Check-out toast message.
Check-in New – Renamed Upload to Check-In, and Check-In to Check-in New to ensure UI consistency.
Configuration – Enabled users to view connected objects in Channel Configuration.
Bug Fixes
Applied a default file name when the file name becomes empty after special character handling.
Added a warning message when attempting to delete a OneDrive document that is open or locked.
2026-01-09 Preview 1.2.44 Enhancements & Improvements
Security – Enhanced user sign-in with SSO authentication and Improved session handling using refresh tokens.
Working Documents – Enhanced the Working Documents card view to display the document owner and last modified information.
All Documents – Added a confirmation message when downloading or checking out a document that already exists in Working Documents.
Check-In New – Introduced combo boxes for Class and Format selection to standardize across Addovation Share products and Improved the copy view UI to maximize available screen space.
Check-In New Revision - Enhanced the copy view UI to better utilize available screen space.
UI Enhancements – Improved the landing page UI with rounded corners for accordions and their content. Standardized background colors for a refreshed look.
2025-12-17 Production 1.2.43 Enhancements & Improvements
Security – Enabled end-user authentication for accessing IFS
Working Documents - Introduced Working Documents to help users manage downloaded and checked-out documents, enabling View, Edit, and Check-In operations for IFS documents
Search Documents - Improved document search using IFS standard projections, with added support for file format filtering and view access filtering
Check in New - Limited to Microsoft Teams channel files, with checked-out and downloaded documents moved to Working Documents
2025-12-17 Preview 1.2.43 Enhancements & Improvements
Working Documents - Performance Improvements for Working Documents
Working Documents - Standardized the Document Details panel to align with other Addovation Share products
All Documents - Document Search Using Standard Projections (Customers can activate this option via a simple configuration setting)
Improved Error Handling and User Feedback
A notification is shown directing users to use the Channel App when opened from the General Channel or General tab

Bug Fixes
Enhanced the user login prompt displayed when authentication tokens expire
Added missing toast notifications for Deleting OneDrive documents during check-in and Document check-out actions
Check In New - Improved Dark Theme compatibility for the Class / Format selection panel
Check In Exiting - Resolved an issue where the Check-In Existing button was not functioning when View Copy was mandatory during Check-In New Revision
All Documents - Fixed an issue where IFS documents failed to load for certain object connections when using custom projections
2025-12-03 Preview 1.2.42 Enhancements & Improvements
Check-In Existing - Improved Check-in Existing Flow
Check-In Existing - Warning Notification for Cross-User Checkout
Check-In New - Dark Theme Compatibility Improvements
Check-In New - Optimized the Recently Used Objects Frame Size Handling

Bug Fixes
Working Documents - Fixed Crash When Cancelling checkInNewRevision Process
Working Documents - Fixed Open IFS Cloud Not Working in Working Documents
Working Documents - Fixed Missing Owner in Document Details Window (Absolute Test)
Check-In Existing - Fixed Missing Notification Toast on Check-In Existing with Delete OneDrive Original
Check-In Existing - Error Handling for Special Characters During Check-In Existing
Check-In New - Fixed Timeout Error in Check-In New Window
Other fixes and improvements
2025-11-19 Preview 1.2.41 New Features and Enhancements
Working Documents - Implemented the Working Documents concept to simplify the document handling
Working Documents - New user-friendly Card View Layout
Working Documents - Check-In Existing support added
Security - IFS End-User Login Support Introduced
Check-In New - Migrated to Standard Projections (excluding Object Connection Advanced Search)
Check-In New Revision - Migrated to Standard Projections
2023-08-30 1.0 First release to market